Four steps. Every one of them in writing.

From first enquiry to a possible order, each step is based on information and agreement — not promises.

Step 01

Tell us about your requirement

Share your company details and the product or opportunity. A complete requirement gets faster, more accurate answers.

Your role: buyer, manufacturer or trader
Product, category, quantity and destination
Drawings, standards or reference samples

What helps us most

Standard / grade / material
Size, finish and packing
Target price or budget, if you have one
Required delivery date

Step 02

We assess the opportunity

We review whether a useful sourcing conversation is possible — and tell you plainly if it isn't.

Check sector fit and missing specifications
Review compliance and trade restrictions
Confirm what we need before any introduction

What we check

Is the product within our two categories?
Is the specification complete enough to quote?
Are there destination compliance rules?
Is the timeline realistic?

Step 03

Connect and evaluate

We coordinate the technical, commercial and verification details you need to evaluate a supplier.

Supplier capability and business documents
Quotations, samples and quality requirements
Payment terms, Incoterms and lead times

What you receive

Requirement brief
Supplier information
Quote comparison
Sample and inspection plan

Step 04

Agree terms and move forward

An order proceeds only after the buyer and manufacturer agree terms in writing.

Responsibilities and accepted terms confirmed
Inspection and documentation planned
Production updates and dispatch coordination

Before dispatch

Pre-shipment inspection, if agreed
Commercial invoice & packing list
Certificate of origin & test reports
Booking with your forwarder

Paperwork

Documents commonly involved

Exact documents depend on the product, destination country and agreed Incoterm.

Proforma invoiceConfirms price, quantity, payment and delivery terms before production.

Commercial invoice & packing listRequired for customs clearance at origin and destination.

Certificate of originShows the goods were made in India; may affect import duty.

Bill of lading / airway billIssued by the carrier as the transport document.

Test certificatesFor example EN 10204 3.1 mill test certificates for fasteners.

Food-contact declarationsFor disposables that touch food, where the destination requires them.

Incoterms, simply

Who pays for what?

Not sure which to choose? Select "Not sure" in the form and we'll explain the options for your route.

Ex Works

EXW

Buyer collects from the factory and handles all transport.

Free On Board

FOB

Seller delivers onto the vessel at the Indian port.

Cost, Insurance & Freight

CIF

Seller pays freight and insurance to the destination port.

Delivered At Place

DAP

Seller delivers to your named place; you clear import duties.

Ready to begin step one?

Tell us what you need. We review every enquiry and reply by email — free and with no obligation.

Request a quote info@virohanglobal.com